10 Best Recruitment Automation Tools
It's always been hard to find and recruit the top talent for your business. Not only do you have to track down the right candidates with the right skill set, but you also have to tell the difference between them and those who simply talk a good talk but ultimately lack the skills you need to grow your organization. In addition, larger companies are unable to spend the same amount of time on each hire and ensure they're a good fit for the job.
In this current climate, it can be even more challenging. Moves toward remote-based work, whether temporary or permanent, means you might never meet your next candidate in person. With widespread economic concerns, companies can no longer just hire and hope; it costs a lot of money to find, hire and retain top talent, but it's even more expensive if you end up with the wrong recruit and have to start over.
To make the most of their time and get the best results, many companies (both large and small) are now turning to recruitment automation tools and AI as ideal solutions.
The benefits of recruitment automation tools
By using automation software, recruiters are able to contact and assess potential candidates at scale. While there are all-in-one solutions available, many other tools automate specific parts of the hiring process, often taking care of the regular and repeatable time-consuming tasks. Depending on what tools you use, various recruitment softwares can help with automating the sourcing, screening, outreach, and assessing of potential candidates.
This frees up time for recruiters to focus on more high-touch activities, allowing them to add personalization and ensuring potential hires are the right fit. In many cases, AI can help with assessing thousands of candidates based on their skills and qualifications, without any of the subconscious biases a recruiter might unknowingly have.
Of course, it's important to select the right tools for the job. Just as a recruiter may have a subconscious bias, faulty algorithms and biased developers can easily result in a biased AI. That's why it's important that recruiters choose reliable and error-free recruitment software which can identify the resumes and parse them to get the best possible results.
Here are ten of our top recommendations for recruitment automation software.
The same features that make Reply such an effective sales engagement platform also make it perfect for discovering and engaging with your next potential employees.
For example, our latest feature lets you find and engage with candidates on LinkedIn. By using the Reply browser extension, you can easily find their email addresses and add them to your next outreach campaign with just one click. Reply gives you the ability to engage with candidates via multiple channels, combining emails and follow-ups with calls, social touches, and other tasks into whatever sequence you want.
Importantly, you're able to automate your outreach without sacrificing personalization. When you're trying to find your next hire, you need to make a good first impression and engage with candidates. This personalized outreach at scale allows you to stay top of mind with your entire candidate base.
You can also analyze your campaign, with helpful metrics to see how your outreach is performing. As it's easy to test different approaches and measure performance, you can then take steps to adjust your messaging and further improve results.
Use it to: Send personalized outreach campaigns to your candidates.
Need help perfecting your email? Check out our collection of tips and templates for cold recruitment emails.
Along with their popular CRM, the Zoho software suite includes their HR package, Zoho Recruit. This cloud-based applicant tracking system (ATS) provides companies with an end-to-end hiring solution, suitable for both staffing agencies and corporate HR teams.
This includes the sourcing and screening of candidates, with background checks and pre-screening assessments to ensure they’re adequately qualified before they reach the interview stage. Along the way, Zoho Recruit helps streamline the process, such as by automatically pulling information from LinkedIn to simplify filling in application forms for candidates.
One particularly useful feature is the Blueprint tool, which allows you to create and automate your recruitment workflow. This makes it easy to show users what actions need to be taken at what point, prompting them for the necessary details to ensure that each task in the workflow is completed properly. Setup is easy, with a drag and drop interface, letting you quickly automate key actions. Then, the dashboard allows you to see any potential bottlenecks in the process and any steps recruiters are spending a lot of their time on, so you can further optimize your work.
Use it to: Create automated end-to-end workflows for recruiters.
LinkedIn may not have as many funny cat videos as other social networks, but it’s the perfect place to find your next hire. As the network of choice for professionals, LinkedIn has grown in popularity, with more than 700 million users. While it’s not exclusively for job seekers, users share their work history and skills, along with recommendations for others in their network.
While there’s nothing stopping you from using a basic LinkedIn account to search for potential recruits, LinkedIn’s Recruiter platform simplifies the process and offers additional features to help you find, connect with, and manage your candidates.
With improved search filters, you can easily and quickly narrow down your search to find people who match the exact criteria you’re looking for. You can then review candidates and see at a glance what they’re up to and if they’re open to new opportunities.
If you’re still struggling, LinkedIn Recruiter will make recommendations, such as suggesting skills, locations, and titles (you’ll be amazed at how many different variations of job title one role can have) that will meet your requirements. You’ll also receive updates on any changes, so if that dream candidate is suddenly and unexpectedly available you’ll be the first to know.
Once you’ve found your ideal candidates, you can reach out to them with InMail, another potential channel for your outreach where they may be more receptive to recruitment messaging. You can then re-use those searches for future job openings, saving you time.
Use it to: Find and reach out to candidates on LinkedIn.
How do you find the right person for your job? If you want to take a scientific approach, rather than relying on a flashy resume and your gut, you should take a look at Pymetrics.
By using a combination of algorithms and scientific tests, Pymetrics promises to help you find your ideal candidates. Their AI technology, audited to ensure it’s free of any biases, relies on the latest in behavioral science, with algorithms customized to your unique business needs. This allows recruiters to see a candidate’s potential with objective data to back it up, and not just their past experiences. Another stand-out feature was how Pymetrics looks beyond the specific job opening and makes recommendations on other places where a potential recruit may fit in your business.
As technical as it might sound, the whole process is designed to be easy for both recruiters and candidates. Tests are carried out as games, measuring cognitive and emotional attributes such as effort, focus, and risk tolerance in a fun way. Pymetrics suggest questions for use in the interview, the candidate records their answers, and then recruiters and managers can review the video at their leisure.
The results speak for themselves, with recruiters seeing a 75% reduction in time to hire and a 25% reduction to costs.
Use it to: Harness AI and gamification to build a diverse workforce.
Described as an ethical AI solution, Knockri is a skills-based video assessment tool that aims to help recruiters hire remotely while reducing any bias. With Knockri, you’ll end up with a shortlist of the best candidates ready to be interviewed.
By assessing a candidate’s skills against your designated job KPIs before you go to interview, the cost of hiring is significantly reduced. You easily set up automations that trigger assessments and interview invitations, saving additional time. If you want, you can watch applicants complete the assessment for yourself while also seeing how the AI rates them, using it as a second (and unbiased) opinion for your hiring decisions.
Knockri is also designed to play nicely with your existing HR stack, integrating with your ATS or connecting with your interview/conference platforms via its API.
Within just 24 hours, Knockri claims you can start screening your candidates. Clients have seen a 68% reduction in time to screen, as well as 24% more diverse shortlists. As a result, it’s become popular with Fortune 500s and other larger companies, including IBM.
Use it to: Hire based on merit and increase diversity.
Not to be confused with the similarly named video conferencing software that's become a household name since we all started having meetings at home, Zoom.ai is actually a scheduling tool that makes booking meetings easy for recruiters and candidates.
To do that effectively, the app connects with your video conferencing software. Zoom.ai goes further by offering over 60 additional integrations, such as with your user directory solutions and file storage (e.g. Dropbox and Google Drive).
Along with automatically scheduling meetings, Zoom.ai helps recruiters prepare for their interviews by providing meeting briefings, with attendee details and job history pulled from your ATS. In addition, the software can even help generate relevant documentation, including employee contracts.
For smaller teams or those with a tight budget, Zoom.ai comes with a free basic plan (although that limits you to five automated meetings scheduled and two ‘insights’ per month).
Use it to: Take the stress out of scheduling interviews.
A big part of the recruitment process is communication. How do you describe your company? How do you describe the job you're hiring for? There’s no doubt that the words you use when recruiting make a difference to the results you get.
Textio offers to help you with your messaging, whether that’s job postings or company descriptions, with their augmented writing platform. It’s similar to tools like Grammarly, but with less of a focus on spelling and grammar and more on inclusive and effective business messaging. Textio checks your writing for bias and offers insights to help you create and promote a positive work culture.
Along with a dashboard of metrics that show how your writing scores compared to other similar pieces (e.g. job postings for the same role in your area), you’ll also see suggestions for specific wording that will help you attract a diverse range of applicants. In addition, Textio helps you eliminate jargon, making your writing clearer.
I particularly like how Textio takes a data-driven approach. Rather than being purely based on opinion, they continuously monitor and analyze the hiring messaging of more than 50,000 global companies, assessing millions of documents every month, to give you recommendations you can trust.
Using Textio has been shown to significantly increase the number of qualified candidates who apply, reducing time to fill. It also allows you to create templates for your job postings and emails, saving you more time in the future.
Use it to: Improve the wording used in your job postings to attract better candidates.
Ideal is primarily a tool for screening potential candidates, aimed at enterprise teams. By using AI, they enable recruiters to screen thousands of candidates in just a few seconds and quickly scour your existing databases to identify the top candidates in your talent pool.
The process uses data from resumes and assessments to carry out an assessment. It also includes a chatbot feature that increases candidate engagement, with the replies contributing to the overall assessment results. At the same time, it purposefully ignores irrelevant data that commonly leads to biased decisions.
Ideal claims to automate 70% of your top of funnel interactions, as well as your workflows and assessments. Events can be set to automatically trigger once certain criteria are met, saving up to four hours per day for recruiters while drastically reducing time to fill. All of this works within your existing ATS, meaning recruiters don’t have to learn to use a new piece of software from scratch.
Use it to: Identify and engage with your best candidates.
For large enterprises, high-growth companies, and nonprofits, Hiretual helps source new hires up to 10 times faster.
Described as a ‘talent data system,’ Hiretual offers access to a talent pool of over 750 million profiles, gathered from over 40 different platforms. This includes social networking sites such as LinkedIn, job boards, career sites, and anywhere else on the open web where your next recruit may be. It then attempts to provide you with their personal/work contact details, with an impressive 90% success rate.
Hiretual also fits in with your existing tech stack, with over 30 different ATS integrations available. You can use the app to search through the candidates in your ATS, refreshing information and enriching them with the latest updates.
Once you’ve found your candidates, you can use Hiretual for personalized outreach, with email templates designed to promote engagement. The dashboard offers metrics and insights into how your outreach is going, which you can then use to tweak your approach and improve your response rates.
Use it to: Source your next candidates.
If you’re looking for a comprehensive end-to-end service, check out CEIPAL’s TalentHire service, with prices currently starting from $114/mo. As a full ATS, TalentHire helps you with every step of the recruitment process, from job requisitions to business intelligence. Scaling to fit your requirements, the software helps you identify any vacancies, source and screen applicants, then place and successfully onboard them.
When it comes to automation, TalentHire can handle your recruitment workflows, whether that’s posting job openings, reviewing resumes, or sending out notifications. AI can help you streamline the entire process, enabling you to close more placements faster.
TalentHire enables you to access recruitment data from over 25 different social media sites, 30 job boards, and 25 vendor management system (VMS) portals. If there’s a resume out there on the web, TalentHire will help you find it and add it to the system. It will then assess and rank candidates, including a ‘reverse compatibility score’ to see how likely a candidate is to accept a position. You’ll also get tips on how to attract and motivate more of your ideal candidates.
The features extend beyond the initial recruitment process, including an e-boarding module that enables a fully digital onboarding experience. Fully customizable to your organization and workflow, the software helps collect, distribute, and manage all relevant information. The setup even includes a CRM for managing client relationships.
Use it to: Track your applicants from initial sourcing through to onboarding.
Finding the right hire for your company can be challenging, but using the right automation tools makes it a lot easier. Whether it’s introducing remote-hiring processes or identifying the right talent for your next job opening, automation software makes it possible to spend less time searching through resumes and more time engaging with your top candidates.
Do you want to reach more of your candidates with personalized messaging? Reply enables recruiters with their outreach, providing personalization at scale, so you can reach out and make a good impression. Try it out today with a 14-day free trial.
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