OOO Follow-up Email Template
Use this template as a friendly reminder to reach a person who you’ve previously tried to contact but received an out-of-office (OOO) email.
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{{Company}} <-> {{Your_Company}}
Hi {{FirstName}},
I recently sent you an email regarding {{Your_Company}} but I received an OOO email from you.
I assume you haven’t seen my previous email, so here is a friendly reminder - {{Your_Company}} is [Your brief value proposition].
While we are already helping companies in {{Industry}} industry like {{Company1}} and {{Company2}} and they see a great result in terms of positive ROI, I thought we could be helpful for your team as well.
Open to learning more? If so, happy to jump on a 15-min call to see how we can help.
Why it works
This email template is effective because it leverages the recipient's out-of-office response as an opportunity to follow up on a previous email and sets the context for the message. By restating the sender's value proposition and showcasing successful results in the recipient's industry, it establishes credibility and relevance. The mention of other companies experiencing positive ROI creates social proof and increases the likelihood of engagement. The offer for a brief call demonstrates a willingness to further discuss potential collaboration, making it convenient and non-intrusive for the recipient. Overall, the template combines high degree of personalization, a tailored value proposition, social proof, and a clear call to action, making it compelling and effective in capturing the recipient's attention and encouraging a response.
When to use it
This template is suitable to use when you have sent an initial email to a prospect or client and received an out-of-office response. Use it to follow up and remind the recipient about your previous email once they are back in the office. This can be an effective approach to re-engage the recipient in a conversation and continue the sales or business development process.
Who can use it
This template can be used by sales representatives, business development professionals, or anyone who is reaching out to potential clients or prospects on behalf of a business. The template helps to remind the recipient about the previous email and re-engage them in a conversation, making it applicable in various B2B (business-to-business) sales or outreach scenarios.
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