Use it to create reusable email templates
Email communications often involve on a set of repeatable messages. Those can be follow-ups, OOO messages, replies to objections, etc. With Briskine you can create and use canned messages across your go-to tools, from email to LinkedIn and messengers.
The tool offers free plan including one seat and 30 templates (featuring attachments, variables, etc.)
Use it to perfect your cold emails
Lavender is an “AI-powered sales email coach” that scores and helps you improve your messages to get more replies. It comes as a browser extension and is very easy to use.
The free plan allows you to analyze and personalize only 5 emails/month (which is just enough to put together a short sequence). AI email writer feature is only available in paid plans.
Use it to personalize your emails
Crystal is a personality assessment tool. Based on the public data it can generate detailed personality profiles and provide communication suggestions to help you tailor your messages for better impact.
It uses natural language processing and machine learning algorithms to help you better understand and connect with others. The free plan offers 10 free profiles, basic profile content, and writing suggestions – enough to level up your communication with high-priority leads.
Email tracking and automation
If you’re just sending your emails out normally, you might be missing out on vital information. Has your prospect received the email? Have they opened it? Have they clicked on any of the links? This information is important if you want to know whether a prospect is interested or not, as well as whether that email is even being delivered in the first place.
Use it to ramp up email outreach
Yesware is one of the oldest email automation and sales productivity tools out there. Basically, it integrates with Gmail and Outlook to provide email tracking, templates, scheduling, and automation features that help streamline and optimize the sales process.
The tool provides insights and analytics on email opens, clicks, and responses, allowing sales professionals to track their performance and improve their outreach. If you’re only getting started with email outreach and want to slightly ramp up your efforts, Yesware’s free plan is a perfect choice with basic email open and attachment tracking.
Use it for basic email tracking
If you’re looking for something less complex, Mailalert.io should be you go-to option. It sends real-time alerts when an email is received and viewed by the prospect.
It supports multiple email accounts and can be used to monitor and receive notifications for new emails in a unified inbox or even be integrated with other productivity tools such as Slack and Trello. Additionally, Mailalert.io offers a dashboard that displays email activity and statistics, providing users with insights into their email usage and productivity.
But the best part is that this tool is absolutely free to use, including all the features!
Use it for email scheduling and reminders
Boomerang can help you better manage your email inbox. An easy to use browser extension, it integrates with your Gmail to offer extra capabilities such as email scheduling, reminder notifications, and email tracking.
Using the tool, yu can schedule emails to be sent later, set reminders to follow up on important emails, and track email opens and clicks. Although its free plan is limited to just 10 email credits per month, it can still be a handy productivity tool for your sales stack.
Use it to power up your email
Super Inbox is a browser extension that allows you track email open and click rates. They share many of the features of the others but also include email sharing and multiple accounts to make your life easier.
Use it to track your email attachments and links
Docsify is a free email tracking extension for Gmail/G Suite.
Similar to Bananatag, it notifies you when recipients open your emails and click links but also provides advanced attachment tracking capabilities, including insights on how much time a recipient has spent on each page of the PDF and page-by-page analytics for each document view.
Meeting scheduling
Even if you’re already using a nifty timezone calculator, scheduling meetings is one of the biggest headaches in the history of sales, usually involving half a dozen emails back and forth. It’s frustrating, and you may even lose customers. Avoid the pain and use one of these tools.
Use it to schedule your calls like a pro
One of the most well-known scheduling tools, Calendly leads the way in booking meetings.
Just let Calendly know your availability preferences, then you can share your Calendly link with prospects. They pick an available time and Calendly will let you know and add the event to your calendar, and it’ll do the work for you.
Use it to schedule unlimited meeting types
While Calendly may be more well known, its free version is not without limitations. One of these is the limit of one type of event. If you want people to have the choice between multiple durations, check out Appointlet.
Their free plan includes unlimited bookings, unlimited meeting types, the ability to add your own brand logo and much more.
Calling and conversational intelligence
Whether you want to jump on a call with your prospects or touch base with the rest of your team, the right software can mean the difference between a frustrating call and closing the deal. Consider these free tools to level up your sales calls.
Use it for conference calls
If you’re a bit more popular and need more participants at your next conference, take a look at Zoom. Their free package offers unlimited meetings for up to 100 participants, all in glorious HD.
Just be aware of the 40 minute limit on group meetings, unless you don’t mind being cut off mid-sentence when you’re trying to close the sale.
Use it to reduce background noise
Krisp is an AI-powered noise-cancellation tool that eliminates background noise during voice and video calls. It has long become a must-have for any remote SDR toolset.
It offers a range of pricing plans, starting with a free option that provides up to 60 minutes of noise cancellation per day.
Use it to reach your prospects via the phone
CallHippo is a cloud-based virtual phone system that allows you to make and receive calls from anywhere in the world, thus making sales communications easy and effective.
With a range of features, including local and toll-free numbers, call recording, call forwarding, voicemail, and IVR, CallHippo is a great addition to your cold outreach toolset. It’s also one of the few calling tools that offers a free plan (although you will still need to pay for the numbers, so keep that in mind).
Use it for no-hassle screen sharing
CrankWheel is a screen sharing and co-browsing tool that helps sales and support teams improve their customer engagement and collaboration. The tool is browser-based and does not require any downloads or installations, making it easy to use for both you and your prospects.
The free option is limited to just 15 meetings per month (and up to 30 viewers for screen sharing).
Use it to power up your sales calls
Avoma is an AI-powered conversation intelligence platform that offers automated meeting transcription, AI-based insights, and CRM integrations. This allows you to capture, analyze, and act on customer conversations.
With their free plan you get an access to their scheduling, transcription, AI notes & collaboration features, helping you to streamline your workflows and improve your communication with customers.
Use it to give your video calls a professional look and feel
Warmly is a handy tool that allows you to personalize your video calls experience by adding custom elements. You can also use it to bring up any commonalities with your prospects. This helps you make memorable connections and works perfectly for relationship-building.
The free option can accommodate up to 10 users and offers a variety of features, from customizable nametag and backgrounds to basic sales insights for effective call prep.
To source actionable insights from meetings
Grain allows you to record, transcribe, and share video conversations, either in real-time or asynchronously. This can be useful to an SDR for a variety of purposes, from remote team collaboration and training to prospecting and sales calls.
One of the key features of Grain is its ability to automatically transcribe the audio from video conversations, making it easy to search and reference specific parts of the conversation. The free plan is limited to 100 meetings and transcripts, so you have a plenty of room to experiment with the platform.
To turn meetings into action items
Fireflies.ai is an AI-powered platform that uses speech recognition and natural language processing to transcribe the conversation and identify action items, decisions, and other important information.
Users can then review the transcribed notes, highlight important sections, and assign tasks to team members. In addition, Fireflies.ai makes it easy to find specific information and insights from past meetings and conversations. Its free pricing comes with limited transcription credits and 800 minutes of storage/seat.
Video selling
They say a picture is worth a thousand words. But what about video? Whether you need to communicate with your teammates or power up your prospecting, these free video tools deserve a place in your stack.
Use it to show, not tell
Loom is our go-to platform to easily create and share videos, including screencasts and webcam recordings.
Whether it’s for the team sync-ups or prospect communication, Loom proves to be an invaluable tool for any SDR. It also offers a range of features, including the ability to add captions and trim videos among others. Its free plan featuring up to 25 videos/person and up to 5 mins/video is perfect for quick video messages.
Use it to drive engagement with video
Vidyard is a video hosting platform that helps you create, host, and share videos with your prospects. It also offers a suite of tools, including analytics and video personalization.
You can use it to create videos with Vidyard’s built-in video editor and add interactive elements such as calls-to-action (and it integrates natively with Reply!) Surprisingly, such a powerful tool offers a free pricing tier with up to 25 videos in your library and full video editing capabilities. This is an opportunity you simply can’t miss.
Documents and e-signatures
If you’re expecting your prospects to print out your contracts, sign them, scan them, then send them back to you, don’t expect them in a hurry. It’s time-consuming and your prospects will be only too happy to put the job off. Save them the trouble and be an e-signature superstar with these apps.
Use it to create, share, and sign documents
PandaDoc helps you streamline your document workflows, from creation to signing and tracking. It offers a wide range of features, including document templates, electronic signatures, payment processing, and analytics.
With PandaDoc, you can easily create and send professional-looking proposals, quotes, contracts, and other documents, and track their progress in real-time. Its free pricing plan offers unlimited eSignatures and document uploads.
One more handy (and free!) addition to the platform is their CreateMySignature tool. It allows you to draw your own digital signature to upload to any PDF. You can create your signature on a desktop computer, tablet, or mobile device. CreateMySignature is also legal and secure so your signature is safe.
To create professional email signature
Built by our team, Email Signature Generator is a handy little tool that helps you craft nice-looking email signatures in just a few clicks. No design or coding required!
You can choose one of the 5 available templates and customize them using your brand colors. Once you’re ready, just copy and paste the HTML code into your email account.
Collaboration and knowledge sharing
What’s your refund policy? What about your onboarding procedure? Who makes the coffee in the mornings? Unless your sales team is just you, you’ll soon need a way to share information around. Here’s our favorite app to do just that.
Use it for focused team communication
Tipi promotes the idea of asynchronous team communication, with the idea of focused, constructive conversations instead of distracted chats.
It allows everyone to respond in their own time, giving them the opportunity and space to express more meaningful ideas. Their free plan allows for unlimited users, unlimited notes and an unlimited number of folders.
Our sales team says: “Use it for creating your internal help docs and knowledge base management. We keep all our answers to frequently asked questions like “what’s your pricing”, “how does it work”, “how is it different from your competitors” etc. in Tipi.”
Use it to build your own knowledgebase
Slite is a collaborative note-taking and knowledge management platform. It helps you capture, organize, and share your team’s work in one place and offers bunch of extra features like real-time collaboration, task management, and integrations with other productivity tools.
With Slite, you can create and share notes, playbooks, checklists, and documents with your team members. It is particularly useful for remote teams, like ours, and comes with a free plan that offers 50 docs and discussions (which is perfect for smaller teams).
Productivity
It’s common sense; The more productive you are as a salesperson, the more you’ll sell. While not specifically sales tools, these apps will help you stay on top of your work and get more done.
Use it to track and manage your time
Clockify claims to be the only ‘truly free’ time tracker for teams. For a free tool, it packs a powerful punch. It works well as a simple time tracker, but includes useful features for multiple users, allowing you to see activity across the team.
Use it to take notes and make plans of any kind
Evernote is synonymous with note-taking and is used by 225 million people worldwide. The basic package gives you the ability to take and store notes, to clip anything from the web for future reference, and to share them with others.
Alternatively, try Simplenote (a light alternative to Evernote) or Zenpen (a minimalist text editor).
Use it to create a virtual workspace
A more capable alternative to the good-old Google Docs is Notion. It’s a powerful all-in-one workspace platform that allows you to organize and manage your work and information in one place.
It offers a range of features, including notes, databases, to-do lists, calendars, and project management tools, all in a customizable and intuitive interface. But the best part is that it has a free plan for individuals (and a newly added AI assistant!).
Use it to keep track of your tabs
At any given moment, I’ll have approximately eleven billion tabs open in my browser. Toby is on a mission to change all that. The app (with the tagline ‘Better Than Bookmarks’) consolidates information into collections, making it easier to keep ‘tabs’ (pun intended) on your resources.
Integrations and workflow automation
There are so many great tools out there. The trouble is the more apps you have in your sales stack, the more time you spend jumping from one app to another, copying and pasting the data you need. Save time and stop mistakes by getting your software to talk to each other.
Use it to easily connect your apps
Zapier makes it easy to automate your workflows, moving information between your apps for you. They connect thousands of different apps and add new ‘zaps’ every week. It’s incredibly easy to use, with no coding knowledge required.
But keep in mind that with a free plan you’ll get just 100 tasks/month and single step Zaps only. So it’s not possible to scale your workflows.
Use it as an alternative to Zapier
Make (formerly known as Integromat) is another powerful workflow automation and no-code integration tool. With 1000 apps in stock and visual drag-and-drop interface it’s a viable alternative to a more popular Zapier.
Its free plan offers 1,000 operations per month which is a worthy upgrade.
Use it to organize your data and more
Airtable offers a flexible and customizable way to organize and manage your information. It’s a mix of a spreadsheet and a database, that allows users to work with different types of information such as text, numbers, dates, attachments, and links.
Airtable offers a wide range of pre-built templates for different use cases, from a lightweight CRM to sales strategy, or sales org chart. Its free plan offers unlimited bases (up to 1,200 records per base) and up to 5 creators/editors.
Use it to power up your spreadsheets
Rows is a no-code platform designed to automate and streamline business workflows. It combines spreadsheets with automation and integration features, making it a versatile tool for data management, collaboration, and automation.
Users can create and share spreadsheets with team members, as well as automate tasks and workflows using a variety of integrations, including Zapier, Slack, and more. Its free pricing comes with 10,000 integrations tasks and up to 5 automations per workspace.
Useful resources
Software is the lifeblood of the modern sales teams. However, there are more free resources you can use to elevate your team’s performance and overall business results.
Here are just some of the curated resources that you might find interesting and useful.
Use it to find the best sales tools on the market
We’ve been building this catalog over the past few years, hand-picking the best tools on the market, tried and tested by our SDRs. There are over 500 software options across 50+ categories so you can find the right solution to fit your needs.
Use it to make sense of the acronyms and buzzwords
Whether you’re only starting out in sales or you’re a leader looking to provide your team with as much useful resources as possible, our Sales Glossary might come in handy. It’s an extensive collection of sales-related terms and acronyms with comprehensive definitions plus relevant content for a deeper dive.
Use it to find binge-worthy audio shows for sales
If you’re into audio content, take a look at our Podcast Library. It’s a huge list of 320+ curated podcasts sorted into 15 categories. Each record contains a brief description of the show as well as all available links so you can listen to it wherever you want.
Use it to get up to speed with the industry
Prefer video content? We have a ton of useful webinars in our resource center to watch on-demand. From live training sessions to expert roundtables and hands-on masterclasses – you can pick the preferred event format as well as topic.
There’s also not one but two major sale events – Sales Development Excellence – that you can also access on-demand. Featuring some of the top sales voices and industry experts, it’s a 5-hour event covering the most burning questions related to sales.
Not that we overwork our sales team or anything, honest 😉
There you go, 58 (and counting!) free sales tools that can help you get started and level up your sales game. If you’ve found it helpful, please share it with your friends.
Are there any gems we’ve missed? Pitch your favorite free sales tools at elen@reply.io