OOO Follow-up
Use this template as a friendly reminder to reach a person who you’ve previously tried to contact but received an out-of-office (OOO) email.
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Is it a Priority? Email Template
Use this concise email template to revisit a prospect emphasizing the previous outreach attempts and expressing continued interest in connecting at a more suitable time.
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Reply.io
Reply.io
{{Your_Company}} // {{Company}}
Hi {{FirstName}}.
I hope your {{today}} is going well.
I've been trying to reach out to you over the past few weeks to share more about how {{Your_Company}} can help take your [Problem You Solve] efforts to the next level.
If this is not a priority right now, I understand. When is a better time for us to connect?
{{Your_Company}} // {{Company}}
Hi {{FirstName}},
I've been reaching out to discuss how {{Your_Company}} can enhance your [Problem You Solve] strategy.
If this isn't a priority now, I understand. When would be a better time to connect?
{{Your_Company}} // {{Company}}
Hi {{FirstName}},
I’ve tried contacting you to share how {{Your_Company}} can elevate your [Problem You Solve] initiatives.
If now isn't ideal, when would be a better time to discuss?
{{Your_Company}} // {{Company}}
Hi {{FirstName}},
I'm eager to show how {{Your_Company}} can boost your [Problem You Solve] efforts.
If now isn't suitable, when would be a better time to connect?
Why it works
This template is effective as it acknowledges the recipient's priorities, demonstrates flexibility, and focuses on providing value, all contributing to a higher likelihood of receiving a positive response. By recognizing that the recipient may have other priorities, the template shows empathy and understanding, helping build rapport. The template offers a flexible approach by suggesting an alternative time to connect. This shows that you are accommodating and open to finding a mutually convenient opportunity for discussion. Instead of giving up after unsuccessful attempts to reach the recipient, this template presents a polite follow-up while expressing continued interest in engaging with them. By asking the recipient to propose a better time to connect, the template empowers them and invites their active participation. This increases the chances of a positive response and indicates a willingness to work around their schedule.
When to use it
This template is best used to reach an unresponsive prospect or potential client. It is suitable during different stages of the sales process as a follow-up in situations where the recipient's priorities may have shifted or where previous attempts to engage have not yielded desired results to explore potential opportunities when the timing is more favorable.
Who can use it
This template can be used by sales professionals, sales or business development representatives, or anyone responsible for reaching out to prospects or potential clients. It is effective in various industries and business contexts, mostly in B2B communications when the previous attempts to engage with the recipient have been unsuccessful or the sender received limited responses.
Related Templates
OOO Follow-up
Something Tells Me Follow-up
Reconnect with a recipient from a specific company and department to emphasize how your company can address the challenges they are facing.
Created by Reply.io
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